Roombox by Nayo
Always know which rooms are ready, occupied, or waiting.
Roombox gives hotels and lodges a live front desk — room status, guest records, check-ins, checkouts, and occupancy history, all in one place. No more tracking rooms on a notebook or calling staff to ask if a room is ready.
What Roombox Does
Front desk clarity from the first checkin to the last checkout.
Every room. Every guest. Every shift. Tracked without a notebook.
Live room board
See every room's current status at a glance — occupied, vacant, cleaning, or reserved. Update from any device in seconds.
Guest records
Record guest name, ID, arrival, departure, and room assignment at check-in. All guest history is stored and searchable.
Check-in & checkout
A clear check-in and checkout flow for every stay. Timestamps recorded automatically so there's no ambiguity about when a guest arrived or left.
Occupancy history
See which rooms were occupied on any given date, for how long, and by whom. Useful for billing reviews and operational audits.
Room status management
Mark rooms as ready, needs cleaning, under maintenance, or blocked. Staff know exactly what to do next without being told verbally.
Front desk shift handovers
When a shift ends, the incoming staff see a complete current picture — active guests, pending checkouts, rooms in progress.
How It Works
Simple enough for any front desk to use from day one.
Set up your rooms
Add your rooms once — room number, type, and capacity. Takes about 10 minutes for most properties.
Check guests in
When a guest arrives, log their details and assign a room. The room board updates immediately.
Track status through the stay
Staff update room status as they work. Everyone on the team sees the same live picture.
Check out and close
Mark the checkout, add any notes, and the room moves back to the cleaning queue automatically.
Who Roombox Is For
Built for small and mid-size hospitality businesses in Rwanda.
- Lodges and guest houses with 5–80 rooms
- Hotels running on notebook-based front desks
- Properties that want to professionalize without enterprise software costs
- Managers who need visibility across multiple properties
Roombox is part of the Nayo platform. You don't need to run expensive hotel management software designed for 500-room city hotels. Roombox is sized for the properties that actually exist here.
See Roombox running in a real property.
Book a 20-minute demo. We'll show you the full workflow live.